Centenaries and Anniversaries Scheme

Step 1: Check the Approved Commemorations List:

• The applicant must first verify if their proposed program aligns with an ongoing or new commemoration approved by the National Implementation Committee (NIC).
• The details of approved ongoing commemorations can be checked on the websites https://culture.gov.in/.

Step 2: Download and Review the Official Guidelines:

• The applicant must download and carefully read the following essential documents from the official website before submitting a proposal:

• Scheme Guidelines – Centenaries and Anniversaries Scheme
• Standard Operating Procedure (SoP)
• Checklist of Documents

Step 3: Register on Mandatory Portals:

• For Private Institutions and NGOs: The applicant must be registered under the NGO-Partnership System (NGO-PS) DARPAN portal of Niti Aayog at http://ngo.india.gov.in and obtain a Unique Identification Number.
• For All Applicants: The applicant must register on the Public Financial Management System (PFMS) portal of the Ministry of Finance at http://pfms.nic.in. The applicant must implement the EAT (Expenditure-Advance-Transfer) Module and create its vendor/beneficiary details.

Step 4: Prepare the Proposal and Document Package:

• The applicant must compile a comprehensive proposal that clearly establishes a linkage with the approved commemoration theme, personality, or event.
• The proposal package must include:

• A detailed concept note highlighting historical and national significance.
• Proposed activities, implementation plan, date, venue, and a minute-to-minute program schedule (including a mandatory day-wise structure if the program exceeds 1 day).
• An item-wise estimated budget financial requirement.
• All mandatory institutional documents (such as the Registration Certificate, PAN Card, last 3 financial years' Audited Accounts Statement, Bank Authorisation letter, Resolution, and Indemnity bond).
• Documentary proof of a minimum 30% co-contribution (applicable only for NGOs and Trusts).

Step 5: Submit the Application Form and Proposal (Hard Copy):

• The applicant must send the complete proposal along with all prescribed documents to the official physical submission address:

• Submission Timelines:

• For NGOs and Trusts: The complete proposal must be submitted a minimum of 45 days prior to the commencement of the proposed event date.
• For Government Ministries/Departments/Autonomous Bodies: The proposal must be submitted a minimum of 30 days prior to the commencement of the proposed event date.

Step 6: Tracking and Scrutiny of the Application:

• Once received, each proposal is assigned a Unique Registration number.
• The C&M Division will maintain a register tracking the status (under scrutiny, approved, rejected, or pending) and will display it monthly on http://amritkaal.nic.in.
• The Commemoration Division will scrutinise the proposal for eligibility, completeness, and compliance within 7 working days.

Step 7: Rectify Deficiencies (If Communicated):

• If the proposal is found incomplete or deficient, the gaps will be communicated to the applicant. The applicant must comply and submit the missing details within:
• 10 days for general events/activity proposals.
• 15 days for proposals that include exhibitions or documentation.
• Note: Failure to comply within the prescribed time may result in the closure of the proposal.

Step 8: Evaluation and Final Approval Technical Evaluation:

• Complete proposals are sent to the Expert Technical Committee (ETC), which reviews them based on relevance, technical feasibility, quality, public participation potential, and budget reasonableness within 15 days.
• Committee Consideration: Recommended proposals are placed before the Commemoration Committee (CC) within 5 days of the ETC meeting for final budget examination and approval.
• Sanction Issuance: Following the committee's nod, administrative approval is completed within 5 days, and a formal sanction letter is issued within 5 working days after receiving the concurrence of the Internal Finance Division (IFD).

Step 9: Receive First Instalment and Execute the Event

• Upon sanction, the first instalment of funds is electronically disbursed through PFMS directly into the applicant's account.
• Central/State Governments and Autonomous bodies receive 75% as the first instalment.
• NGOs, individuals, and other organisations receive 60% as the first instalment.
• The organisation must then execute the commemorative events and programs as scheduled.

Step 10: Submit Post-Event Documents for Final Settlement

• After organising the event, the applicant must submit the final documents to the Ministry to claim the subsequent balance instalment (25% for government bodies; 40% for NGOs/Trusts).
• The required closing documents include the Utilisation Certificate (UC) in the proper format, an audited statement of actual accounts/expenditure, a progress report, and supporting photographs or video clips. For private trusts and societies, these must be furnished within 3 months from the date of release of the first instalment.